Outagamie County Republican Party
The first Outagamie County Republican organization constitution was adopted May 20, 1959. There have been several revisions, some of which have never appeared in printed copies. This revision was approved by members of the Outagamie County Republican Party held _________.
The name of this organization is the Republican Party of Outagamie County, which also may be known as Outagamie County Republican Party or OCRP.
Mission and Principles
Section 1 – Mission Statement:
The mission of the OCRP is to encourage participation in the American political process by as many people as possible, to identify and unify those people who share our beliefs and to elect such Republicans to all levels of government.
Section 2 – Statement of Principles
The OCRP believe in these principles:
1. The United States of America is the leader of the Free World. As the world’s leader, America must set the example for all other nations’. Our nation’s spirit is expressed in the Declaration of Independence and in the thoughts of our Founding Fathers. Our republican form of government, based upon that spirit and set forth in the United States Constitution is the best form of government yet devised.
2. The strength of our nation lies in the principles of freedom and respect for the individual. Each person’s dignity, freedom, abilities, and responsibility must be honored. Every citizen is entitled to equal rights, equal justice, and equal opportunity regardless of race, creed, sex, age, or disability. Freedom of expression and encouragement of individual initiative have brought our country opportunity, economic growth and prosperity and those freedoms need to be expanded to include as many residents of the global community as possible. We must continue to follow the system of capitalism that has made our country great and show respect for the property rights of the individual.
3. We Americans must retain the principles which have made us strong while developing new and innovative ideas to meet the challenges of the new millennium. We need to preserve our national strength and pride while setting the example in working to extend pease, freedom and human rights throughout the world.
4. Our government is run by the people. We know that the government that is closest to the people is the most effective, responsible, and responsive one. Therefore the federal government should provide the people with only those critical functions that cannot be performed by individuals, private organizations or local governments. Experience has also shown that the government that governs least governs best. Government must practice fiscal responsibility and make use of only those funds that are required to carry on its limited functions. In this way our citizen’s can retain the fruits of their labors.
5. History and personal experience taught our Founders that civil government and religion must be limited in its scope and separated from one another. As the Founders demonstrated, religious practice should be encouraged to flourish independently from the government.
Section 3 – Purpose
The purpose of this organization shall be to coordinate and unify under one central organization the activities of the OCRP, to advance fundamental Republican principles and policies in every honorable way and, as a voluntary organization, to cooperate and assist in all county, state, and national elections to the end that our Republican form of government as created under the Constitution of the Unites State and the State of Wisconsin shall be preserved for all of the people.
As a constituted part of the Republican State Voluntary Organization.Thise organization shall direct, manage, supervise and control the business, property, and funds of the OCRP.
Section 1 – Membership
Membership in this organization shall be open to all citizens of voting age, who reside in and near Outagamie County and believe in the mission statement, objectives, purposes, and principles of the Republican Party. Membership mayshall be obtained by making an application in a manner approved by the executive committee and by paying annual dues.
No one may become a member in good standing if they hold a membership in another political party committee registered with the Federal Elections Commission and/or the State of Wisconsin Government Accountability Board.
Section 2 – Dues
The amounts and categories of membership dues shall be determined from time to time by the executive committee. The membership year shall be the calendar year, beginning on January 1st and ending on December 31st. Annual dues are to be paid no later than January 1st of each calendar year to vote at the annual county and district Caucus and the annual State Convention.
Section 3 – Voting Rights
All members in good standing are entitled to vote. Good standing may be evidenced by a current laminated membership card or by reference to the membership roster prepared by the membership chair in advance of each meeting or caucus.
Section 4 – Membership Termination
Resignation of a member shall take effect when written notice is submitted to the chair or secretary, and is acted on by the executive committee. Membership may be terminated by a three-fourths vote of the executive committee for conduct or statements made contrary to the purpose of this organization, but only after opportunity is given for a hearing before the executive committee.
Section 1 – Officers
The officers of this organization shall consist of a chair, one or morea vice-chairs, a secretary, and a treasurer and such other officers as the executive committee or the membership shall determine.
Section 2 – Compensation
All officers shall serve without compensation, except that they may be reimbursed for expenses with the approval of the executive committee. The county chair may, with approval of the executive committee, appoint such full-time or part-time office employees as needed. These employees may be paid such compensation as the chair and the executive committee may determine.
Section 3 – Election and Term of Office
All officers shall be elected in a duly constituted county caucus prior to MayApril 1st in the odd-numbered years. Such officers shall serve a two-year term and until their successors are elected.
a. No officer (chair, vice chair, secretary, or treasurer) shall take any action as an officer during any political campaign in which that officer is elected or appointed candidate for public office.
a. No partisan elected official may hold a position on the Executive Committee.
b. Said officer shall step down if they become a candidate for partisan office.
d. An ad hoc committee shall hold a meeting with a quorum to appoint a replacement.
Section 4 – Duties
Chair – The Chair shall be the principal executive officer of the organization and subject to direction of the executive committee and the membership. The Chair shall have general supervision and direction of the business and affairs of the organization. The Chair shall, when present, preside at all meetings of the membership and the executive committee. Subject to the subsequent approval of the executive committee, the chairman shall approve all expenditures in excess of $350.00 or such other amount as the executive committee may direct. The chair shall serve as an ex-officio member of all committees.
FirstVice-Chairs – The FirstVice-Chairs shall perform the duties of the chair in the absence or the inability of the chair to act. When so acting, the firstvice-chairs shall have all the powers of the chair. The firstvice-chairs shall also perform such other duties as the chair may direct.
Secretary – The secretary shall keep the minutes of the membership meetings, caucuses, and the executive committee and shall be the custodian of the books and records of the organization. The secretary shall perform all duties that generally relate to the office of secretary other than those delegated to the membership committee chair and shall also perform such other duties as the chair may direct. The chair of any meeting may appoint a temporary secretary in the absence of the permanent secretary of the party.
Treasurer – The treasurer shall have charge and custody of the funds of the organization from all sources and shall deposit shall deposit such monies in the name of the organization in a depository designated by the executive committee. The treasurer shall render current financial statements at each regular meeting of the executive committee and at meetings of the members. Disbursements shall be by check only and shall require approval of the executive committee and/or the chair when they exceed $350.00 or such other amount as the executive committee may direct. The treasurer shall perform all other duties that generally relate to the office of treasurer and shall also perform such other duties as the chair may direct. If required by the executive committee, the treasurer shall give a bond for the faithful discharge of the treasurer’s duties in such sum and with such surety or sureties as the executive committee may determine to be appropriate. The treasurer shall present a budget at the first full meeting of the executive committee at the beginning of the odd numbered year term.
Section 1 – Composition
The executive committee shall consist of:
a.) All elected officers.
b.) All Committee Chairs.
c.) Chair of the Young Republican organization in the county
d.) Chair of the Women’s Federation of Republican Women.
c.) Immediate past chair.
d.) Four members from the membership at large.
e.) All elected Republicans with districts containing at least a portion of Outagamie County as ex officio members.
f.) A member of any recognized affiliates in existence within the county, shall be non-voting.
Section 2 – Quorum of Executive Committee
Seven (7) Five members of the executive committee shall constitute a quorum.
Section 3 – Powers and Duties
The executive committee shall have authority to transact any necessary business between meetings or caucuses. It shall make recommendations to the membership concerning the policies of the party. It shall advise the chair and shall fill vacancies that occur between elections. It shall approve all party expenditures of more than $350.00 or such other amount as the executive committee directs.
Section 4 – Meetings of the Executive Committee
The executive committee shall meet upon a call of the chair or upon written request of five membersa majority and upon notice being given to all committee members. Any party member in good standing may attend any meeting of the executive committee.
Section 4 – Requirement
All members of the Executive Committee shall reside in the 8th Congressional District.
Nominations and Elections
Section 1 – Nominations
A nominating committee of five members shall be appointed by the chair and approved by the executive committee at least 30 days prior to each election. This committee shall report at least one nominee for each office to be filled at the caucus called for such elections, after which nominations from the floor shall be allowed. Members of the nominating committee are not eligible to be nominated by the committee.
Section 2 – Elections
If there is only one candidate for a particular office, that election may be by voice vote. If more than one candidate for a particular office is nominated, that election shall be by written ballot. A majority of the votes cast shall elect each officer.
Meetings and Caucuses of the Membership
Section 1 – Notice
Meetings and caucuses of the members shall be held upon eight (8) days written notice to all members in good standing, or published at least twice, or both, at the call of the chair or a petition signed by a majority at the directionof the executive committee. Meetings of members shall also be called upon petition of twenty-five (25) members in good standing. Such a petition shall state the exact purpose of the meeting or caucus.
Section 2 – Conforming with District Caucus
A regular county meeting or caucus shall be held at least 30 days before the district caucus, at which time delegates and alternates shall be elected to attend the district caucus and state convention. The chair shall give written notice to delegates and alternates of district caucuses and state conventions.
Section 3 – Eligibility to vote
To be eligible to vote at the county caucus, members must have their membership current as of January 31st of each calendar year.
Section 4 – Voting by Proxy
Voting by proxy is not allowed.
Section 5 – Quorum
Thirty (30) Fifteen members shall constitute a quorum at the annualyearly caucus.
Regular and Special Meetings of the Executive Committee, any subcommittee or special committee, may be held by electronic means (such as telephone conference, video conference, or internet communication system) subject to the following requirements:
i. a majority of the members shall have access to the specified electronic media;
ii. a quorum for the meeting shall be established by roll call vote and, once established, shall be assumed present until the meeting is adjourned;
iii. the technology used for the electronic meetings shall allow the members full access to and full participation in all meeting transactions either continuously or intermittently throughout the specified time of the meeting; and,
iv. the affirmative vote of a majority of the quorum shall be the minimum vote requirement for the adoption of any motion, with a roll call being required upon request of any member participating in the meeting.
Section 1 – Committees
The chair of all standing committees shall be appointed by the party chair and they shall perform such duties as may be determined by the executive committee. The standing committees shall be as follows:
b.) Communications – shall be responsible for newsletter, website, Facebook, Twitter, and all other publicity.
e.) Ward Captains (City/County Ward Captain Precinct Organization)Community Outreach
Roberts Rules of Order
“Robert’s Rules of Order, Newly Revised,” shall govern all proceedings except where inconsistent with the constitution and By-laws of this organization.
In the event of any conflict or ambiguity of this Constitution or By-laws adopted hereunder, the Constitution of the Republican Party of Wisconsin shall prevail.
By-laws may be adopted in compliance with this Constitution by a majority vote at a duly called county meeting or caucus.
Amendments to this constitution may be made by a two-thirds vote at any regular or special meeting or caucus of this organization where previous notice has been given to the members. Such amendments shall be made subject to the approval of the executive committee of the Republican Party of Wisconsin.